Employment Verification Letter Template
All states
An employment verification form is used when a person needs to prove they have a job to a third party, such as a bank, potential employer, government agency, or a new landlord. To get it, one should ask one's current employer or HR manager to fill in the verification of employment form PDF and send it to the recipient via email.
When To Use an Employment Verification Letter
Common situations:
- One applies for a mortgage or rents an apartment;
- One needs to verify income to get a car loan or credit card;
- One applies for government assistance;
- One applies for immigration or visa;
- A new employer wants proof from the previous workplace;
- A school requires proof that parents have stable work.
When not to use an employment verification letter:
You don't need an employment verification letter template when:
- You only want to confirm personal reference information;
- A simple pay stub or tax return is enough for income proof;
- You do not have a legal right to request someone else's employment status.
How To Fill in an Employment Verification Letter Template: Step-by-Step
Step 1: Identify the sender and the recipient
- Write the name and address of the person or organization requesting the letter;
- Add the date when the verification of employment letter is written.
Recipient’s Name: Mr. James Taylor
Recipient’s Company: Green Properties Rental Office
Recipient’s Address: 45 River View Lane, Houston, TX, 77002
Date: June 6, 2025
Step 2: Verify employment information
- Add the name of the person whose status is verified in the proof of employment letter template;
- Provide the name of the company and the person’s position in it;
- Mention the purpose of verification.
This is to confirm the employment status of Sarah Thompson, who was employed with ABC Solutions, Inc. as a Marketing Specialist. She has worked with us full-time since August 1, 2021, and is currently employed. This letter serves as an official verification of employment for the purpose of lease approval.
Step 3: Write the employee information
- State the full name of the worker in the verification of employment template;
- Mention their job title, status (full-time, part-time), and work dates.
Employee’s Full Name: Sarah Thompson
Employee’s Job Title: Marketing Specialist
Employee’s Start Date: August 1, 2021
Current Employment Status: Employed
Step 4: Include additional details (if needed)
- The employment verification template can contain information about the payment and job duties if the employee agrees to mention it.
Current Annual Salary: $55,000
Payment Frequency: Monthly
Step 5: Add verification contact
- Provide the details of a person/ department who can clarify some facts about the worker.
If you require further information or clarification, please feel free to communicate with the Human Resources Department at (678)7568231.
Step 6: Provide employer information
- The employer (or HR representative) should sign the employment verification letter PDF;
- Include their name, title, phone number, and email for follow-up.
Name: Amy Brown
Title: HR Manager
Company Name: ABC Solutions, Inc.
Contact Information: (713) 555-1080 | amy.brown@abcsolutions.com
- Always follow your company's policy.
- Ask the employee to sign a consent form if the employment verification letter sample contains sensitive data.
- Clarify all details with HR or legal counsel before you submit the verification of employment form.