Job Application Template
All states
A job application is a formal document job seekers complete when applying for a position. Employers use it to assess a candidate’s suitability before an interview. While some companies require a resume and cover letter, nearly all employers ask applicants to fill out a job application form to collect uniform information.
When Is a Job Application Used?
A job application is used in various hiring situations. While resumes highlight experience and skills, a job application helps employers directly compare applicants based on standardized responses. Some common scenarios when an employment application form is used include:
- Entry-level positions — Fast-food chains, retail stores, and customer service roles rely on employment application instead of resumes.
- Large corporations — Companies with structured HR policies use an application for employment to ensure consistency in hiring.
- Government jobs — Public sector positions typically require a detailed employment application form PDF that complies with legal hiring regulations.
- Temporary or seasonal jobs — Employers hiring for short-term work often request an application for employment form for quick processing.
- Internships — Many organizations use an employee application form for students or recent graduates seeking internship roles.
How To Fill Out a Job Application?
Step 1: Provide basic information
- Enter the job title you are applying for.
- Provide the employer’s name and company address.
- Include your full name, address, phone number, and email.
Position Applied For: Marketing Coordinator
Employer’s Information:
Name: Bright Solutions Ltd.
Address: 456 Maple Street, New York, NY, 10001
Applicant’s Information:
Name: Amanda Johnson
Address: 125 Willow Lane, Dallas, TX, 75201
Phone: (214) 555-7890
Email: amanda.johnson@email.com
Step 2: Confirm employment eligibility
Employers must verify that you are legally allowed to work in their country.
- Indicate whether you can work in the United States (or applicable country).
- Provide your available start date.
Are you eligible to work in the United States? Yes
Available start date: June 1, 2024
Step 3: Define desired employment & work flexibility
This section of the printable job application clarifies your availability and work preferences.
- Select full-time, part-time, or temporary employment.
- Indicate office, remote, or hybrid work options.
- List any schedule limitations (if applicable).
Desired employment: Full-time
Ability to work: At the office
Limitations: None
Step 4: Provide education & achievements
Employers need to understand your educational background and any relevant accomplishments.
- List the high school and year of graduation.
- Include any college, vocational training, or certifications.
- Mention any awards, honors, or notable achievements.
High school: Lincoln High School
Year of graduation: 2018
Additional education:
Bachelor’s Degree in Business Administration — Texas University, Class of 2022
Awards, honors, notable achievements:
Dean’s List (2020—2022)
Step 5: Answer additional questions & provide legal information
An employment application template includes personal background and legal disclosures.
- Indicate whether you need to relocate for the position.
- State if you have ever been convicted of a felony.
Do you need to relocate for this position? Yes
Have you ever been convicted of a felony? No
- Double-check the generic job application for accuracy and completeness.
- Attach any required documents (resume, references, certifications).
- Sign and date the printable job application.
- Submit via the employer’s requested method (online, email, or printed form).