Notice to Vacate Letter Template
All states
A notice to vacate form clearly tells a tenant when they need to move out of a rental property. It helps avoid confusion or surprise by giving written proof of the move-out date. Whether you're a landlord ending a lease or a tenant planning to leave, this written notice to vacate protects both sides by making everything official and easy to understand.
When To Use a Notice To Vacate Letter Template
- The landlord ends the lease — If the lease is ending soon or the landlord no longer wants to rent the place.
- The tenant decides to move — If the renter wants to leave when the lease ends or even before (if allowed).
- There are problems — If someone broke the lease rules (like not paying rent), the landlord may send a notice to vacate letter to ask them to leave.
- Month-to-month leases — Either the tenant or the landlord can use a notice to vacate PDF format to end a flexible rental agreement.
- To give proper warning — Most states require a written notice 30, 60, or even 90 days before moving out.
How To Fill Out a Vacate Notice Letter
1. "From" and "To" information
Start by writing the full name and address of the person sending the notice (usually the landlord) under “From,” and the full name and address of the person receiving it (the tenant) under “To.”
From:
John Anderson
456 Maple Lane
Apt 3B
Springfield, IL 62704
To:
Emily Carter
456 Maple Lane
Apt 3B
Springfield, IL 62704
2. Vacate notice text
This section tells the tenant they need to move out within a certain time frame — typically 30 days — from the day they get the letter of notice to vacate. You also need to fill in the move-out date.
To the above Tenant and all others in possession of the above premises:
You are hereby given notice to vacate the above premises within 30 days from the service of this notice. The notice period begins on the day you receive this document. You must hand over the keys and surrender possession of the premises to the Landlord on or before May 20, 2025, which will also function as the inspection and walk-through date. You can reach me with questions or concerns at the contact info specified in this notice.
3. Proof of service
This part shows when and how the tenant was given the sample notice to vacate. Write the date it was delivered, and the name of the person who delivered it. Then sign your name to the notice to vacate form PDF.
On April 20, 2025, this notice was served by delivering a copy of the notice to the Tenant personally.
[Signature]
Mark Johnson
Property Manager