Rental Application Form Template
All states | 2 types
A rental application form is a document used by landlords and property managers to assess tenants before approving them for a lease. The primary goal of the blank rental application is to minimize risk for property owners. Landlords want tenants who are financially stable, responsible, and respectful of rental agreements. Submitting a complete and accurate rental application increases the chances of getting approved for a lease quickly.
When Is a Rental Application Form Used?
A rental application template is typically used during the initial stages of renting a property. Before offering a lease agreement, landlords require interested tenants to fill out a rental application PDF. It helps property owners determine if a person is suitable for renting the unit.
Typical scenarios where a rental application is used include:
Private landlords vetting tenants. Independent property owners often require tenants to complete a rent application form before signing a lease.
Property management companies screening multiple applicants. In highly competitive rental markets, management companies may receive numerous rental applications and use these forms to select the best-suited tenants.
Subletting agreements. Sometimes, tenants looking to sublet their apartments need to provide details to the original landlord.
College students renting for the first time. Young renters, often without a rental history or a steady income, may need a guarantor or co-signer when applying for a rental property.
What Happens After a Rental Application Is Approved?
Once a landlord reviews and approves a rental application PDF, the next step is to confirm the decision through a rental application approval letter. This formal notification informs the tenant of their acceptance and outlines the next steps in finalizing the lease agreement.
How To Fill Out a Rental Application: Step-by-Step
Follow these steps to complete the rental application form accurately.
Step 1: Provide property and rent details
The first section of the sample rental application identifies the rental property and the proposed rent amount.
- Enter the property’s address.
- Fill in the rental fee (weekly or monthly).
Property: This Rental Application serves as a request to rent Sunset Apartments, Unit 4, located at 456 Pine Street, San Diego, CA.
Rent fee: $1,800 per month.
Make sure the information in the generic rental application matches the listing details for the rental property you are applying for.
Step 2: Specify desired rental terms
The rental period and move-in date help the landlord determine if your timeline aligns with availability.
- Enter the time you want to rent (e.g., 12 months, 6 months).
- Provide the date you wish to move in.
Desired rental period: 12 months
Desired move-in date: June 1, 2024
Step 3: Fill in personal details
- Enter the number of people who will live in the rental.
- Indicate whether there are any minor children.
- State if there will be any pets.
- Answer questions about smoking, felony convictions, or prior bankruptcies.
Number of occupants: 2
Minor children: 1
Smoking: No
Pets: One cat
Conviction of a felony: No
Bankruptcy within the last ten years: No
If you have pets, confirm that the property allows pets before submitting your printable rental application.
Step 4: Provide employment information
Stable employment is essential for most landlords as they assess your ability to pay rent. You need to provide this information in the printable rental application.
- Enter your employer’s name.
- Specify your job title.
- State your monthly income.
- Include your supervisor’s name and phone number for verification.
Employer: BlueTech Solutions
Job title: Software Engineer
Income: $6,500 per month
Supervisor’s name: Mark Reynolds
Phone number: (619) 555-6789
Step 5: Provide rental history (if applicable)
If you have rented before, the landlord may request details about previous rentals to assess rental history reliability.
- List your current or previous rental addresses in the rental application form.
- Provide your landlord’s name and contact details.
- State the length of rental and reason for leaving.
Address: 789 Sunset Blvd, Los Angeles, CA
Landlord’s name: Robert Taylor
Landlord’s phone number: (310) 555-7890
Rent term: From June 2022 to May 2024
Rent amount: $1,600 per month
Reason for leaving: Relocating for a new job