Moving Contract Template

All states | 16 types
Moving Contract Page 1
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Updated May 13, 2024
~ 6 pages
A moving contract is an agreement between two parties when one requires a service to move properties or goods from one place to another usually for a fee. With a written contract, there is a documented understanding between the parties of the responsibilities that they both bear and the services that will be provided. Tailor this moving contract template on Lawrina to your needs and get a complete legally binding document ready for submission.
Choose your type of this legal template.
Document Types
Catering Agreement
This specific type of service agreement regulating the catering services performance.
Cleaning Service Contract
This document notes down the nature, duration, and cost of cleaning services.
Daycare (Child Care) Contract
This contract is used when a parent or guardian enrolls the child in a daycare facility.
Electrical Service Agreement
This contract defines the electrical services to be provided and each party's duties.
Flooring Contract
This contract is signed between a company providing flooring services and a client.
Service Agreement
This contract is necessary for specific services when a service provider is hired.
Handyman Contract
This contract outlines the maintenance scope of work in exchange for the agreed fee.
Landscaping Contract
This contract outlines the landscaping services the company will provide to the client.
Painting Contract
This contract outlines the scope of the work, pricing, and terms of the painting job.
Photography Contract
This document covers the scope of photography work and the service-related details.
Plumbing Contract
A plumbing contract describes the work scope, schedule and timeline, and project costs.
Pool Service Contract
A pool service contract is signed by a swimming pool technician and a client.
Roofing Contract
A roofing contract regulates the terms and conditions of a roofing project.
Snow Removal Contract
This contract specifies the cooperation between a snow removal company and the customer.
Videography Contract
This contract helps agree on the services between the client and the hired videographer.
Paper titled "Moving Contract"; trailer; men discussing over papers; boxes standing on the background

A moving contract template is generally useful to save time and energy. You can easily adapt this professional template to create a moving contract to accurately fit your current needs. With this customizable moving contract template, you can be assured of clarity and accuracy and a contract that will protect your rights before, during, and after the moving process.

What Is a Moving Contract?

A moving contract is an agreement between two parties when one requires a service to move properties or goods from one place to another usually for a fee. A moving contract implies that a contractual relationship exists between the moving company and the client. With a written contract, there is a documented understanding between the parties of the responsibilities that they both bear and the services that will be provided.

To illustrate, a customer intends to relocate from his current residence to a new apartment, and he requires assistance to move his belongings to the new place. He contacts a moving company, and the company representative takes a comprehensive inventory of all of the belongings that need to be moved. The representative then gives a quote (projected price) for the service. If the customer is comfortable with the price, then a moving contract will be created, stating the terms and scope of the service. After the agreement is signed by both parties, it becomes binding.

Parties of a Moving Contract

There are two parties involved in a moving contract. They are the:

  1. Moving company: This could be a professional company or an individual responsible for moving services that include packing, loading, transporting, off-loading, etc.
  2. Client: In a moving contract, this individual or entity requires moving services for household goods, office equipment, or any other possessions to a designated area within a specified time.

Key Terms

There are several key terms that define the rights and obligations of parties to a moving contract. These include:

  • Date of the move: This is the date agreed by the parties for moving the client’s belongings.
  • Scope of services: This specifies the exact moving services that will be rendered under the agreement. 
  • Pricing and payment: This section describes the overall expected cost for the services, including the rate, whether a flat fee or hourly rate, and estimated time required.
  • Insurance and liability: This section outlines liability and insurance coverage in the event that the client’s property is damaged or lost. 
  • Cancellation and termination: This clause details the grounds or basis upon which either party can cancel or terminate the signed moving contract.

What Is Included in a Moving Contract?

A comprehensive moving contract should include the following sections: 

1. State and Date

The moving contract should specifically include the jurisdiction that governs the agreement because state laws regulating these contracts can vary. Also, it should state the date on which the moving contract was signed as well as the date the service will be performed. 

2. Party Identification

Proper identification of the parties is crucial to every contract. Therefore, the moving contract must clearly list both parties to the transaction — the moving company and the client. Include names, addresses, and other contact details to easily identify the parties and enable communication.

3. Description of Moving Services

This part of the moving contract will describe the exact service(s) that will be provided by the moving company for the client. Often listed in detail are what belongings or items to be moved. Also listed is the mutually agreed moving date and time. The more details that can be clearly listed can help to avoid misunderstandings.

4. Legal Provisions

This section deals with responsibilities and rights in case there is damage or loss to the goods being moved or any issue or misunderstanding that may arise as a result. Some legal provisions usually include insurance provision, a liability clause, dispute resolution, indemnification, force majeure, and more.

5. Signature Block

The signature section of the moving contract demonstrates that both parties agree to the terms and conditions documented and acknowledge that they are legally bound by those terms. Always ensure that the contract is signed and dated by both parties.

How To Write a Moving Contract

The following are simple steps to take when writing a moving contract:

  1. Fill in all necessary information. When writing a moving contract or using a sample moving contract, be sure to add all the necessary information, including names, addresses, services, payments, etc.

  2. Coordinate with the counterpart. Once you have drafted the moving contract, either as the moving company or the client, Have the other party review the document. This way, any concerns about the moving company contract can be addressed and necessary revisions implemented before signing. 

  3. Negotiate essential terms of the contract. Before the moving contract can be finalized, it is important to ensure that both parties find the terms acceptable. If not, they must negotiate until an agreement can be reached. 

Why Do You Need a Moving Contract?

A moving contract serves as an essential document for both the moving company and the client. Below are some of the reasons why you may need a contract for a moving company.

Common Use Cases

  • Legal protection: With a moving contract duly signed by both parties, each party is assured of legal protection if the rights, obligations, and liabilities of the parties are well defined.
  • Clarity and expectations: With key terms clearly outlined, the parties have a clear and working understanding of what to expect. This prevents misunderstandings and ensures that the moving process will go smoothly.
  • Proof of agreement: Having a written contract gives solid proof of the agreement in case a dispute arises and you need a legal basis to protect your interests.

With a moving contract, clients and companies alike can enjoy the following benefits:

  • Peace of mind;

  • Defined scope of responsibilities;

  • Prevented misunderstandings; and

  • A legal basis to enforce any right if the contract is breached.

When Not To Use the Moving Contract

There are some moving situations that may not require a moving contract as it is simply not necessary. These include small local moves where the belongings to be moved can be moved without involving a moving company. Also, informal arrangements between friends or family do not generally require a moving contract since verbal agreements are often made to exchange moving for something else like pizza or there is no expectation of compensation or trade. 

Frequently Asked Questions

What is the difference between a binding and non-binding estimate?

In a moving contract, a binding estimate refers to the fixed or quoted price as assessed and provided by the moving company. Once the client agrees to the price, it cannot be changed under any circumstance. A non-binding estimate in a moving contract, however, is a rough estimate or projected cost of service. This can vary subsequently because there could be additional charges during the course of the move that should be explained in advance.

Who should I contact to check state laws related to moving companies?

You can contact your state’s regulatory agency or authority established to regulate such services. Although it varies from state to state, this is usually found within a state’s Department of Transportation or Public Utilities Commission. They can provide valuable insights and guidance on moving services and moving contracts.

Are moving companies required to have local licenses?

Yes, moving companies are expected to obtain the necessary licenses and permits before they can legally operate, depending on the location and the type of move (interstate or intrastate). It is important to comply with the regulations that govern the moving industry. For example, a company may need licenses from the U.S. Department of Transportation, Federal Motor Carrier Safety Administration, etc. So, ensure that the moving company meets all legal requirements to give the moving contract legitimacy.