Snow Removal Contract

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A snow removal contract is a written agreement between a customer and a snow removal company. An essential part of any snow removal service is the contract that describes the conditions of the agreement between the customer and the service provider. Edit this pre-made snow removal contract template on Lawrina to your needs and download it in PDF in one click.
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Template Description

Paper titled "Snow Removal Contract", man showing a worker how to remove snow in the yard, and a house snowed on the roof

When you use a pre-made snow removal contract template, you can ensure that you and your snow removal service provider are on the same page. A legally binding snow removal contract spells out both parties rights and responsibilities when it comes to snow removal.

Remember that a standard snow removal proposal sample needs to be changed to fit the needs of each party. If you want to be sure the snow removal contract will stand up in court and adequately protect both parties, you may want to consult an attorney.

What Is a Snow Removal Contract?

A snow removal contract is a written agreement between a customer and a snow removal company. When a customer hires a snow removal company, the parties enter into a legally binding contract. An essential part of any snow removal service is the contract that describes the conditions of the agreement between the customer and the service provider.

The terms of residential snow plowing contracts legally bind the customer and the snow removal company. The agreement helps the company determine what to charge for snow removal services and protects the company from litigation by describing the terms under which the business operates.

A completed basic snow removal contract template will include the following:

  • Services for clearing snow;

  • Monetary arrangements;

  • Terms and conditions for the payments and/or services; and

  • Special clauses and exceptions negotiated between the customer and the company.

If you want to be sure the contract is legal and fairly meets the requirements of both parties, an attorney in your area may be able to help.

Parties of the Snow Removal Contract

The parties to a snow removal contract are the one who provides snow removal services and the property owner or manager. The contract explains the responsibilities of each party, what services will be given, and how those services will be completed.

  • A contractor is an individual or business hired under contract to perform a particular service. According to the terms of a snow removal contract, the provider must remove snow and ice from specified areas. The company might offer other services, including spreading salt or cleaning up. A snow removal professional will know the different ways to remove snow, such as sweeping and digging, and when to use a snow blower and special tools for larger areas.

  • A client hires a snow removal service to clear a particular property of snow and ice. Clients depend on the service provider’s knowledge and tools to keep the area safe and open for use. The snow removal contract lays out the details of the agreement, including how much the customer will pay for the snow removal services.

Key Terms

Before agreeing to a snow removal contract, consider what the following terms mean:

  • Scope of work: This part of the snow removal contract outlines the tasks that are to be done on the property (e.g., removing snow, shoveling, de-icing, and other services).
  • Duration of the contract: The duration includes the start and end dates of the contract for snow removal service.
  • Service schedule and response time: This section includes the provider’s schedule and response time for snow removal according to predefined priorities. How long a client must wait for snow removal will be determined by several factors, many of which will be listed here. People who provide services might have specific times when they start removing snow after a storm or finish working for the day.
  • Pricing and payment terms: Property size and annual snowfall in the area affect snow removal costs. The payment terms in the snow removal contract will include the amounts, due dates, and acceptable payment methods.
  • Liability and insurance: Each party’s liability and insurance responsibilities will be included in the snow removal contract. Snow removal contractors will generally have insurance to cover liabilities that the property owner is not responsible for covering.
  • Indemnification: Most snow removal agreements require one party to reimburse the other under certain circumstances for claims, damages, or losses resulting from the services.
  • Dispute resolution: Mediation or arbitration may be required to resolve conflicts between the parties of the snow removal contract.
  • Termination: Snow removal contracts may be terminated for nonpayment, violation of conditions, or poor service. If the contract must be dissolved early, each party’s duties and rights are listed in a termination clause.
  • Amendments and modifications: Every change to a contract must be made in writing and signed by both parties.
  • Entire agreement and severability: This clause states that all agreements between the parties are listed in the contract, that the contract overrides all past oral or written agreements, and that if one part of the agreement is invalid or cannot be enforced, that part will not affect the rest.

These terms should be tailored to each party’s goals and to the circumstances surrounding the need for the contracted service. Consider consulting with a lawyer who can explain your rights and ensure that the snow removal contract conforms with your local laws and regulations.

Different Types of Snow Removal Contracts

A snow removal client may choose from a variety of services, which will be reflected in snow removal contracts examples. 

Per Event

Snow removal companies usually charge per event. This type of arrangement helps customers who wish to pay for snow removal only when it is required. The snow removal contract price will include adjustments based on snowfall and property size.

Seasonal Contract

This snow removal contract includes snow removal throughout the season. Regardless of snowfall, the client is charged a single-season fee. The customer’s property will be maintained all winter under this arrangement.

Full Service

Full-service snow removal contracts include all winter weather maintenance and snow removal. According to this contract, the provider must remove snow and ice during the whole season to keep the property safe and accessible.

A full-service snow removal contract template might include more than simply clearing walkways and driveways. This service could come with extras that the client doesn't need. However, they aim to reduce the burden of winter house maintenance. Before you sign a snow removal contract, be sure to consider these extras:

  • Ice Removal
    If you are agreeing to a snow removal contract, determine whether it includes a plan for removing ice as well as snow. Salt and sand are used to prevent ice from forming and make it easier to drive on roads. The snow removal contract should state which areas need to be de-iced, how often, and if there are any alternative methods to handle ice. Also listed may be how the contractor will keep track of the work and what tools and materials will be required.

  • Salt
    When removing snow, if the provider must collect any ice melters or salt that the customers left behind, this will be mentioned in the snow removal contract. If customers ask, the service provider might clean up salt from walkways, parking lots, and other places after the danger of ice is over.

What Is Included in Snow Plowing Contracts?

Plowing and removing snow are two different ways to deal with snow. Snow plows move snow from streets, parking lots, and roads. However, to remove snow, the contractor physically takes it away. Often, snow removal companies use extra equipment to pick up the snow and move it to places where it can be safely dumped. When you hire a contractor to plow the snow, they will make sure your property is clear and safe during the winter. You may find some important aspects of snow plowing included in a snow removal contract template.

Take your time when looking for a reliable source for snow plow contract samples. An agreement usually includes the following:

  • Snow plowing services: Snow plowing companies clear snow from areas like driveways, parking lots, and sidewalks. They can generally be hired on a contract basis.
  • Priority areas to plow: The snow removal contract might list the essential areas that need to be maintained regularly. These areas could include main doors, emergency exits, and places where most people walk.
  • Plowing triggers: The agreement will state how much snow needs to fall for removal. The contractor will begin plowing if there has been enough snowfall since the previous storm.
  • Frequency of plowing: The snow removal contract will state how often to plow based on how much snow is expected and what the property needs. Plowing schedules may change due to weather and client requests.
  • Timing and response: Snow plowing dates are sometimes written into contracts, especially response times to expect after a snow storm.
  • Plow stacking and removal: If there isn’t enough room, the snow that has been cleared can be piled up and taken away. If included, the contract will state where the snow should go, how it will be moved, and who will remove it.
  • Equipment and supplies: The contract may list the type of equipment that is needed to remove the snow and how much snow can be removed within a specified time.
  • Pricing and payment terms: The snow removal contract will include how much the client must pay for snow plowing services and how often, one-time fees, hourly rates, or annual plans.
  • Duration and termination: In the snow removal contract, the parties will note how long the snow plowing services will last and how the contract can be renewed or canceled.
  • Protocols for communicating: In their contracts, service providers and clients define how they will communicate. Phone calls or online chats may help clients schedule snow removal, discuss weather information, and solve issues.
  • Insurance and liability: Under contract, the service provider is required to carry insurance for snow-plowing accidents. Depending on the situation, the parties may need to split liability and damages.
  • Legal and regulatory compliance: As part of the snow removal contract, the contractor must follow all local, state, and federal guidelines for snow plowing and removal. The supplier may also need to have appropriate credentials.

How To Write a Snow Removal Contract?

When drafting a sample of snow plowing contracts, consider what both parties want and need. It can be helpful to speak with a lawyer who can help ensure that the agreement is legal where you live and covers any unique situations. Take some time to go through snow removal contract samples and use the following tips when you are ready to fill out your snow removal contract template:

1. Introduction & Parties
  • The introduction of both parties is very important when creating a contract. At the beginning of the contract, include the snow removal company’s name, address, and contact information and the customer’s name, address, and contact information.

  • Include a statement that the goal of the snow removal contract is to set rules and expectations for clearing snow.
2. Scope of Work
  • Locations and surfaces to be included in the scope of work section of a snow removal contract will be driveways, parking lots, sidewalks, walkways, stairs, and entrances.

  • Be as thorough as possible when giving measurements, dimensions, or descriptions of the locations and surfaces to be cleared.

  • De-icing and ice removal are optional services that should be included in this section if desired.
3. Equipment & Resources
  • Before signing a snow removal contract, check that the snow removal business has all the necessary equipment to complete the job as desired.

  • Explain how snow will be removed using plows, tractors, shovels, and/or snow blowers.

  • Make a list of everything that needs to be done for regular upkeep, repairs, and emergency replacements.
4. Snow Clearing Schedule
  • The snow removal contract should describe when and how often the snow will be removed. Also, make sure to include whether services will be performed as required, such as right after a snowfall, or on a regular schedule.

  • The contract should also explain any time limits or requirements.
5. Duration & Termination
  • Name the duration of the snow removal contract, whether for the winter season or a different amount of time.

  • Specify the terms under which either party may terminate the contract, including but not limited to non-payment, violation of terms of the contract, or poor performance.
6. Insurance & Liability
  • Before drafting a snow removal contract, consider consulting a lawyer for help determining what kind of insurance the snow removal service provider needs in order to protect against accidents or damages while working. 

  • Also include indemnification clauses that describe what each party is responsible for and what each is liable for.

  • The property owner is responsible for maintaining property insurance.
7. Safety & Compliance
  • When removing snow, as with any work with heavy machinery, it’s essential to stay safe. Some safety rules are to keep the road in good shape, avoid damaging property, and ensure that pedestrians and drivers are safe.

  • The snow removal service must follow local, state, and federal laws and regulations. Make sure the snow removal contract outlines the applicable rules.
8. Governing Law & Jurisdiction
  • In the snow removal contract, name the state and laws that will handle any issues that may arise from the agreement.

  • Note any settlement or court processes to use in case of a conflict.

9. Signatures

  • Make a space for each party to sign the snow removal contract and include a space for the date. 
  • Before signing, make sure both parties agree to the terms of the contract.

Provide both parties with a copy of the contract for their records.

When Do You Need a Snow Removal Contract?

When you need reliable snow removal services for your property, a snow removal contract is a must. It’s essential to have reliable and steady snow removal service for those who live where it snows heavily.

A snow removal contract defines the terms and conditions between the property owner/manager and the snow removal company. Removing the snow during winter is a necessity if you own a building where many people come and go, such as a store or an apartment complex. Therefore, it is important to have a contract in place before the weather changes.

Common Use Cases

You may need to sign a contract when you need professional snow removal services. Here are some common situations when a person might need a snow removal contract:

  • Commercial and industrial buildings often need snow removal services to ensure the safety of their workers, customers, and suppliers.
  • Snow removal services are often contracted by HOAs, apartment complexes, and gated communities to protect the safety and convenience of residents, particularly in public areas like driveways, walkways, and shared spaces.
  • Property management companies hire outside snow removal services to care for their tenants’ homes and businesses. The service keeps the tenants happy and meets required safety standards.
  • During winter weather, local governments, towns, and public organizations like schools, parks, and hospitals can only do their jobs with the help of reliable snow removal services.

A snow removal contract is helpful in all of these situations because it spells out who is responsible for what and how the work will be done. The contract helps to ensure that snow removal services will be done well, lowers the risk of lawsuits, and gives a plan for handling problems that might come up during the winter.

When Not To Use the Snow Removal Contract

In the following cases, you may not need a snow removal contract:

  • If you live in an area that doesn’t get much or any snow and has a low or nonexistent need for snow removal services, you might not need to sign a formal contract.
  • You might not need a formal contract if you have the money, tools, and knowledge to do the snow removal yourself or if the property is very small and can be taken care of by one person.
  • A full snow removal contract might not be necessary if you only need snow removal services occasionally, such as after a big storm.
  • A formal contract for snow removal services may not be required if you and your chosen provider have worked together for a long time, built trust, and established mutually agreeable expectations and rates.
Insight

A snow removal contract is not usually required, but it may offer significant benefits to both parties in the form of certainty, accountability, and legal protection. Assess your needs carefully and discuss them with the snow removal provider before settling on a plan.

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Frequently Asked Questions

Can the scope of work be modified during the snow removal contract term?

The scope of work in a snow removal contract template may be modified throughout the contract term with the agreement of the service provider and the client. Any modifications to the specified tasks must be documented in writing, signed, and included with the contract. This ensures that the new conditions are clearly understood and that there are no conflicts. Both parties must be on the same page throughout revision negotiations and formally commit to the agreement by signing it.

Can the snow removal contract be terminated?

A snow removal contract can be broken, but only under certain circumstances. The contract should have a clause that explains how either party can end the agreement and under what conditions. Usually, the contracts are broken because one party didn’t pay, didn’t do the job well, or the situation changed. The contract should clearly state how much time is needed to give notice and what penalties or other outcomes may result from not following this requirement.

How do you bill for snow plowing?

The payment terms for snow plowing services should be written into the contract for snow removal. Flat fees, hourly rates, and per-event costs are the most common ways to charge, but they can change depending on how big or complex the property is. Some service providers may offer seasonal contracts with a fixed monthly or seasonal fee. The snow removal contract should be clear about how often the client will be billed, how to pay, and if there will be extra costs for services like removing ice and salting.

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