Videography Contract Template

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Videography Contract Page 1
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Updated Apr 30, 2024
~ 6 pages
A videography contract is a legal document to help balance the needs of the person or organization and the professional being hired. It includes numerous details about the amount of time, work, and compensation involved. Create your videography contract template on Lawrina by answering simple template-related questions and download a ready PDF document on your device in minutes.
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Template Description

Paper titled "Videography Contract"; man standing by the chroma key and desk with laptops; woman taking a photo of him

If you’ve just started your work as a videographer, you might need to sign a videography contract with your clients. But how do you begin writing one when you haven’t before? That’s where a videography contract template can help you. 

Video production contract templates are fillable legal documents that provide a framework for your videographer contract. So, with Lawrina, you won’t have to start from scratch every time.

You can use our template to create and deliver your contract to your clients. Just customize it according to your terms and get it signed quickly. No extra work is required.

If you’re struggling to create an invoice, you can also find a videography invoice template online. 

What Is a Videography Contract?

Let’s help you first understand what a videography contract is. Like any other document, the videographer agreement sets the terms between the parties involved. It outlines all the job details and states the terms of service.

The details included in this contract range from fees and rates, dates of events, booking procedures, travel, insurance, crew requirements, etc.

This signed agreement also binds the two parties legally. The videographer needs to deliver everything specified in the contract for videographers. And the client needs to follow and is bound by the terms mentioned in it.

You can also look up this videography contract example on Lawrina to get a clear idea. 

Parties of the Videography Contract

Let’s introduce you to the parties involved in a video production contract. Two main parties sit down together to sort down the details of the contract.

  1. Videographer/Service Provider: A videographer is a creative service provider a client hires to film their events. Some videographers have education, while others are self-taught. But they are all skilled in shooting, directing, and editing video content. 

  2. Client: The client hires the videographer for their creative services. They pay a fee to the videographer in exchange for their services. This fee could be in the form of money agreed upon by both parties in the videography contract. 

Key Terms

There are some key terms that you must include in your videography contract pdf. Having these components in your videography contract template will help ensure that you and your client are on the same page. It will also help keep your rights and obligations well-defined.

Here's a detailed breakdown of the essential components you need in your video agreement template:

  1. Scope of Work: Clearly define the services you offer as a videographer. Your scope of work can include the type of video, location, duration, and any specific details about the project.

  2. Deliverables: Specify what the client will receive. You can include the number of videos, their length, format, and any editing or special effects. Set the number of revisions allowed and any fees for additional revisions.

  3. Process and Timeline: Outline the timeline for filming and editing. Include dates, locations, and responsibilities of the project. Specify deadlines for delivering the initial video and any revision rounds. Include the consequences of missing deadlines.

  4. Cancellation and Postponement: Define the notice period and any penalties or fees for canceling or postponing the project. Address unforeseeable circumstances ("force majeure") and how they affect the project.

  5. Copyright and Usage Rights: Clearly state who owns the copyright to the video and how the video can be used. Specify usage rights, especially if you retain ownership. Explain how, where, and for how long the client can use the video.

Why Is a Videography Contract Important?

Video production contract templates provide security and clarity for the videographer and the client.  You declare these terms mutually accepted in the sample videographer contract.  

So, before beginning the partnership, both parties know that their rights are protected. This provides peace of mind and forms a trusted relationship between them. 

Here's why you shouldn’t avoid signing a videography contract, regardless of the event's scale:

  1. Legally Binding Document: The videography contract holds legal value. This contract is solid proof that both parties had an agreement and will legally protect your rights if disputes arise during/after the project.

  2. Ensuring Quality: The signed contract specifies the quality and standards of the video production. The client can have confidence that the final product will meet their expectations. 

  3. Comprehensive Rules: The document includes the scope of work, deadlines, deliverables, and any special requests. It's a guideline for each party to follow during/after the project. Moreover, this contract ensures that both parties know exactly what to expect. 

  4. Timely Payments: The contract provides details about the payment timeline and forms of payment. This ensures that the client makes prompt payments and that the videographer is paid on time. If the client delays the payment, they would face legal consequences such as penalties.

So don't skip signing a videography contract just because you don’t know how to write one. A videography contract template can be your dependable solution. There are numerous video production contracts available online. 

What Do I Need to Make A Contract For Videography Services?

To create a comprehensive freelance videographer contract, it's imperative to organize the following key elements:

  1. Contact Details: Include contact information for the client and the videographer. This will establish clear lines of communication.

  2. Filming Details: Specify the filming's date, time, and duration. Provide a foundation for project planning.

  3. Services Offered: The videography contract template clearly outlines the services to be rendered. Include the types of filming, shooting locations, and any additional specifics.

  4. Project Timeline: Define when the sample video and the final product will be delivered. Facilitate expectations management.

  5. Pricing and Deposit: Detail the cost of services and any deposit required to secure the booking. Include provisions for potential overtime fees.

  6. Cancellation Policies: Outline both parties' cancellation policy and the applicable notice period.

  7. Termination Process: A videographer contract template should describe the process for contract termination. Cover the conditions and procedures of termination.

  8. Video Ownership: Clarify ownership of the video footage. Specify its rights and restrictions.

  9. Default Correction Timeline: Establish a timeline for both parties. This will help rectify defaults or breaches in the contract.

  10. Force Majeure Clause: Determine whether both parties are protected against unforeseeable events ("acts of God"). These can include sudden event cancellations due to factors beyond their control, such as extreme weather.

  11. Dispute Resolution: Decide whether arbitration should precede litigation in the event of disagreements. Provide a structured path for conflict resolution.

What Is Included in a Videography Contract?

  • Introduction: Contact information (client and the videographer), date of videography contract.

  • Scope of Work: Project details, location, and equipment.

  • Deliverables: Format and quantity of deliverables.

  • Equipment: List of equipment and equipment care.

  • Timeline: Project milestones and delivery date.

  • Cancellation: Terms for canceling or rescheduling should be mentioned in the videography contract.

  • Copyright and Usage Rights: Ownership and client usage rights.

  • Payment: Total fees, payment schedule, and additional costs.

  • Insurance and Liability: Insurance coverage and responsibility for damages.

  • Confidentiality: Protection of sensitive information.

  • Dispute Resolution: Methods for dispute resolution.

  • Signatures: Signature lines for agreement.

How To Write a Videography Contract

Writing a video production contract is crucial in ensuring a smooth and successful collaboration between a videographer and a client. Let’s go through the steps you need to follow to create a videographer contract template:

1. Engage in One-On-One Talk

Before drafting the contract, the client and videographer must have a candid discussion. The client should express all their expectations and the videographer should clarify what services they can provide and include them in the videography contract. This initial conversation helps set the foundation for the agreement.

2. Write the Agreement

After you and the other party have your initial discussion, you will have a list of settled terms. This is when you can begin documenting the agreement. You can use a videography contract template to create your formal, legally binding document. The videography contract will form the basis of your project, so make sure it captures all the aspects of video production.

3. Agree On Contract Termination Terms

Include provisions for videography contract termination. Discuss and agree upon the conditions and procedures to follow in case of early termination. Then, include these terms in your videography contract template. This termination could be due to unforeseen circumstances or other reasons.

4. Agree On the Payment Obligations

Establish the cost for the project. Negotiate the pricing with the client and outline the payment schedule and method. Determine whether a deposit is required before work commences. Or you can agree to receive/give the payment upon the delivery of the edited copy. Write these terms down in your videography contract.

5. Agree On Ownership Rights

Specify the ownership rights of the video content. By default, unless otherwise agreed, ownership rights may transfer to the client upon receipt of the edited video. Detail the extent of ownership rights in the videography contract. The terms should cover the final video, the raw footage, and other materials.

6. Confidential Information

Confidentiality is a huge aspect of videography projects. So, remember to include a section for confidentiality in your video production contract templates. Identify your project’s confidential or sensitive information, then include it in your contract.  This can include information like locations, scenes, and storyline details.

Clearly outline the obligations of both parties to maintain confidentiality. This will help protect your data from being disclosed during/after the project.

When To Use a Videography Contract

Using videographer contracts is essential in various situations to protect the interests and rights of both videographers and their clients.

Common Use Cases

Here are some common situations where a videography contract should be considered:

  • Capturing cherished moments of a wedding;
  • Creating a property’s video tours;
  • Producing commercials or promotional videos for businesses;
  • Covering family reunions, birthday celebrations, or corporate events;
  • If you are or hire a videographer who works as an independent contractor;
  • If you are getting employed or employing a videographer for your company. 

When Not To Use the Videography Contract

Sometimes, you don't need a videography contract. Here are some instances where you can get away without using one:

  • Rarely do you need contracts for unplanned events. But consent is essential;
  • Skip formal contracts for service exchanges;
  • In low-budget or low-risk projects. The potential for disputes is minimal in such projects;
  • When working with trusted, long-standing clients or colleagues;
  • For personal video projects with friends or family.

Frequently Asked Questions

Is insurance necessary for videography contracts?

Insurance isn’t a strict demand for videography contracts. But you would be wise to sign up for it. 

For instance, liability insurance can help you recover from unforeseen situations and damages during your videography project. Moreover, including equipment insurance in your videography contract template can cover your valuable gear. 

Some clients may make special requests for insurance as a matter of professionalism. It  makes you seem more responsible. 

Can I change the videography contract after it's been signed?

Yes, you can modify a contract even after it’s signed. However, both parties will need to mutually agree to make the said changes in the contract. 

Once they agree, they will need to create a new videography contract template. This new contract will include all the modified terms. To confirm the agreement of both parties, they will sign this new videography contract. 

One thing to ensure is to abide by all laws or regulations during the process.  You must maintain the overall fairness and integrity of the original videography contract.

What do I need to do after my videography contract has been drafted?

Once your draft is ready, you need to step into the next phase of reviewing. You can't review it alone since you’re not the only one bound by this videography contract. Both parties (the videographer and client) must be part of the reviewing process. Make sure the draft covers all the terms of your project. 

If the draft seems fine and both parties approve it, they can sign it. However, if one or the other demands mutually agreed upon changes, the contract will be revised before signing. 

To be extra cautious, you can also notarize the video production contract’s templates. Both parties can then maintain their copies of the contract. This way, they can keep a record and refer to it whenever they want.